British Boer Goat Society
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British Boer Goat Society |
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The Constitution of the British Boer Goat Society
Aims 1.
The objectives of the society shall be to
act in the interests of owners and prospective owners and keepers of the
Boer Goats in the United 2.
To promote the Boer Goat Breed to the
purchasing public 3.
Members will act with best practice regards
to the welfare of their animals; 4.
To establish, control and maintain an
accurate breed register and breed standard; 5.
To advise and, so far as possible, control
the import and export into and out of the United Kingdom of Boer goats,
semen and embryos; 6.
The society shall consist of such owners and
prospective owners without limitation as to numbers with the common
interest in the promotion
7.
To follow such objects and directions in
connection therewith, as the membership shall direct, regards policy
approved at the Annual General
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The Rules
1.
The Members of the Boer Goat Society
shall abide with the following rules
a)
Application for membership shall be made on the official form, to be
obtained from the society and returned to the Secretary
b)
Members shall pay an annual subscription, which shall become due on 1st
April each year. The amount of the subscription shall be decided and
amended when necessary by the committee and recommended to members
at an AGM
c)
The
annual membership fee will be £15 with no extra charge for partnerships.
d)
Those members who fail to pay the membership fee by 1st July
in the current year will be deemed not to be members of the society and
shall not enjoy the benefits of membership.
e)
Any
member who has been a member for not less than one year may, subject to
the consent of the committee, become a life member on payment of a sum
equivalent to ten years membership fees, in lieu of further annual
subscriptions.
f)
The
committee shall have the power to fix a limit to the number of life
members.
g)
The
committee shall have the power to elect as honoree life members, without
payment of any further subscription, any member, of not less than three
years standing who shall in the opinion of the committee have rendered
services to the society, but such election shall not take effect unless
and until confirmed at the AGM next following the date of such election.
h)
There
shall not be more than three honoree life members at anyone time.
2.
Requirements for transfer of ownership of
Boer Goats
a)
An application to transfer ownership of a registered goat can only be
done by a paid up member
b)
Applications must be made on current prescribed transfer forms
c)
Prescribed forms must be completed and signed by the current registered
owner
d)
Prescribed forms must be returned to the registration secretary, with
correct payment (£3
per goat), as soon as
practical after the transfer of the goat
e)
Registered goats must be transferred in to the new
owners name prior to applications to register any progeny from these
goats
a)
Registrations may only be made by a fully
paid up member of the society with a registered prefix
b)
Application should be made by the breeder -
that is the owner of the dam at the time of the birth - of the animals
to be registered.
c)
Where this is not possible the society may
at its discretion accept an application from an owner other than the
breeder. In such cases the owners prefix shall be used as a suffix.
d)
No two herds will be allowed to register the
same prefix, (so check with the registration Secretary that your chosen
prefix is available).
e)
Registration Applications shall be made on
the appropriate form obtainable from the registration Secretary
f) Colour
of goats submitted for registration must be accurately described on the
application form as - either 'Show' or ‘Red’ or 'Commercial'.
g)
'Show
colour'
is as described in Boer Goat Society “Breed Standards” booklet
h)
Red goats shall confirm to the Societies
Breed Standard i)
Boer goats exhibiting colours not conforming
to either the ‘Show’ or ‘Red’ standard must be described as
'Commercial'. '
j)
Show' goats will be allocated the letter ‘S’
and red goats the letter ‘R’ commercial goats the letter ‘C’ following
their registration number.
k)
A certificate of service signed by the owner
of the buck shall accompany each application, except where the servicing
buck was in the registered ownership of the breeder. (Forms obtainable
from the British Goat Society.)
l)
All goats to be registered with the society
must be ear tagged in their ears with an individual ear number and herd
number to comply with DEFRA regulations. This number must cross-
reference to the goats' registration number.
m)
Grades of Boer goats are defined as follows:
Grade 0 - over 93.75% Boer genes
Grade 1 - over 87.5% Boer genes
Grade 2 - over 75.0% Boer genes
Grade 3 - over 50.0% Boer genes
Grade 4 - up to and including 50% Boer genes
Percentage will be shown on the registration certificate.
n)
The British Boer Goat Society may, at its
discretion, upgrade to 100% those female Grade 0 Boers with over 96.87%
Boer genes
o)
All percentage female goats are eligible for
registration.
p)
Only Male Boer goats that are 100% [grade
“0”] are eligible for registration [ie both parents must be 100%]
q)
On acceptance of a registration by the
society, owners will be issued with a registration certificate for each
goat giving its registered number and other particulars. The number will
indicate its Grade, registration number and
colour
of the goat e.g. “0- 234-S” vis. (Grade – Registered number - Colour).
r)
All forms and certificates issued and
received by, or on behalf of, the society shall remain the property of
the society.
s)
All registered goats may be subject to
inspection by a member of the society committee on a random basis. If
any goat is found not to conform to the relevant breed standard on
inspection its registration may be changed or withdrawn.
t)
For an imported animal, its parents and
grand parents as a minimum must be registered with a bona-fide Boer Goat
Society or Association in their country of origin. (This may be more
than 1 country). If the said paperwork carries the correct qualifying
percentage information, from a recognized breeder, the goat shall be
eligible for registration at the stated percentage.
If this is not available they will be registered at
75%.
u)
If the said paperwork refers to only "full
blood", "purebred" or similar term or to an inspection percentage, the
goat shall be eligible for entry to Grade 0 (100%) only if it has
reached the top of its grading.
v)
For animals, where there is paperwork
providing three generations of pedigree from a recognized breeder, but
which have not been registered in accordance with rule 2(a) or 2(b) then
rule 2(c) can apply and the animal may be eligible for registration at a
maximum grade 2 or 75% Such animals can be subject to spot checks for
accuracy by any member of the committee
authorised
by the committee so to do and will be subject to 2(s).the registration
may be subject to
scrutiny. Before entry to the BBGS Herd book
the committee must be satisfied with the validity of the paperwork. Any
goat found to be incorrectly described or registered is liable to be
deregistered by the Society at the discretion of the committee
w)
Where there is no paper work or pedigree
exists - then the animal will be registered as 0%
x)
If an application for registration is
refused or withdrawn, the owner of the said goat shall have the right of
appeal to the committee, which will appoint three members to inspect the
animal and advise the committee. Any decision then made by the committee
will be final.
y)
Registration fees: MALES £15 and
FEMALES - £10.
Registration fees are doubled for kids not
registered within one year of birth, except imported goats which can be
registered for the normal fees at any age. Transfer of ownership
£3. These sums are payable to the British Boer Goat Society at
time of application
z)
Prefix Registration (including Defra number)
- £10.
aa)
A 25% discount will be
given on the total cost if more than 10 goats are registered at the same
time
bb)
Registrations to be included in the current
year herd book to be received before 31st December of that year.
cc)
Registration cards -.
Registration cards should be preserved and if the goat named thereon is
sold the card must be returned to the British Goat Society, accompanied
by a transfer form completed by the seller and the appropriate fee. No
Alteration should be made to the card other than by the society. The
registration card for any registered dead animals must be returned to
the registration secretary
4.
Annual General Meetings
a)
There
shall be an Annual General Meeting held for the society within 12 months
of the previous AGM
b)
A
qualifying member is a member who has fully paid up current membership
of the society. The member can vote at meetings personally or by post or
by proxy.
c)
A
qualifying member who is unable to attend personally the AGM or any
other meeting called by the Society and wish to register a vote, they
shall submit their postal vote or proxy vote 30 days before such
meeting, indicating their vote on such matters or indicate the name of
the person as they wish to act on their behalf, In default of a proxy
vote without a identified person nominated then the Chairman will vote
on their behalf.
d)
The
rules of the society shall only be changed by a motion proposed by not
less than 5 qualifying members of the society and approved by majority
of qualifying voting members counted at an Annual General Meeting.
e)
Indication and details of such proposed changes shall be sent to the
Secretary, not less than 90 days, before an AGM.
f)
The Secretary shall, if the proposal is in the correct form, notify the
whole membership not later than 60 days before an AGM of the proposed
rule changes to be put to the membership at an AGM, Such notification
shall contain the details of the proposal and is to be included in the
notice and agenda for the AGM.
g)
There
will be a 51% vote from the qualifying voting membership in
favour
for any motion to change the rules or to resolve any other proposition
put to the society
h)
The
applications for positions of additional responsibility for the society
shall be nominated by one, and seconded by another of the qualifying
members of the society and notified to the Secretary not less than 60
days before the AGM.
i)
The
Chairman and Deputy Chairman, duly nominated, shall be elected at the
AGM by majority vote from qualifying voting members of the Society.
j)
Uncontested positions will be determined at the AGM.
k)
A
Secretary shall be appointed by the members at the AGM and carry out
such duties as requested by the committee.
l)
A
Treasurer shall be elected at the AGM to hold securely on behalf of the
Society the monies of the Society. Shall pay and receive, record and
report such monies and transactions required, and report at the
Committee meetings and present final accounts at the AGM reporting the
transactions and the audited financial position of the Society
m)
A Registration Secretary shall be appointed at the AGM to:- maintain a
register of each uniquely numbered animal, record the status of purity
of the goats, and
the register of the owner of each registered
Boer goat, on behalf of the members of the Society
n)
A
Committee of ten members shall to be elected by majority vote of all
qualifying members and to stand in office for four years.
o)
Three
committee members shall retire annually in rotation. In case of three or
more members who have served the same four years in office, lots are to
be drawn to decide which of such retiring members shall stand for
re-election...
p)
Those
retiring committee members shall be eligible, if duly proposed and
seconded, for re-election to the committee at the AGM.
q)
The
committee shall have the power to fill any casual vacancy for office
that may occur during the year, but such person appointed shall only
hold office until being considered and ratified by election at the next
AGM. This committee member if ratified by the AGM shall serve for the
remainder of period of office the person they replace would have served
- then seek re-election
5.
Management of the Society
a)
The
society shall be managed in the interest of and on behalf of the
membership and in the Societies name by the elected Chairman, Deputy
Chairman and the Committee of ten members, including the Secretary and
Treasurer.
b)
A
quorum for a committee meeting shall be five
c)
There
will be one vote for each committee member all matters to be resolved by
a majority vote, if a equal vote the chairman of the meeting shall have
a casting vote
d)
The
committee shall meet at least twice per year either in person or by
virtual meetings held electronically or by telephony
e)
The
committee shall be notified, by the Secretary, not less than 10 days
before of such a committee meeting, of the means of communication, the
date and time of the meeting and an agenda of what is to be discussed
along with any relevant pre meeting information relating to that
meeting.
a)
Any
complaint against a member or other person for having failed to observe
any of the rules or regulations of the society, or for being guilty of
discreditable conduct may be investigated by the committee.
b)
Such
complaint must be made in writing by a member and due notice of its
nature must be given to each member of the committee and a copy of the
complaint posted to the person against whom the complaint is made, at
least seven days before the same is heard by the committee.
c)
The
persons concerned shall be informed of the date and about the time when
the complaint will be considered, and they shall have the right of being
present with any witnesses or representation should they desire,
otherwise any evidence they wish to place before the committee must be
submitted in writing.
d)
The
committees' decision in the matter shall be final.
e)
Every
such complaint, unless made by an official of the society, having no
personal interest in the matter, must be accompanied by a deposit of
fifty pounds, which shall be liable to forfeiture should the committee
consider the complaint to be a frivolous one or one which should not
have been made.
f)
The
committee shall be empowered, should the complaint be upheld, to suspend
the person whom the complaint is made from exhibiting at, or taking part
in, any show held under the rules and regulations of the British Boer
Goat Society for such a reasonable period as they decide, and no entries
for the herd book, or advertisements in the "newsletter" or "for sale
list" or other publications shall be accepted from anyone so suspended
during the period of suspension.
g)
In the event of a complaint against a member of the society being
upheld, such member shall cease to enjoy any privileges as a member from
the date of and during the period of suspensions, and may be removed
from the society by a resolution passed by a majority of the committee
present, not less than seven days notice of such intended
action having been given to the member and to each
member of the committee.
h)
A
member removed from the society under this rule shall have no claim to
the return of his or her subscription or any part thereof, or to the
return of any money or monies paid to the society.
i)
The
committee shall be empowered to cancel, or reduce the period of any
suspension.
7.
Rules regarding Artificial Insemination.
a)
Any males used for artificial insemination
shall be registered with the society using the current
prescribed form.
b)
Any member wishing to collect semen, freeze
semen or use artificial insemination shall apply in writing to the
registration Secretary at least 21 days prior to the collection,
freezing or insemination of such semen and that the person to be
undertaking such collection, freezing or insemination be made known to
the society.
c)
Any member making an application to collect
semen, freeze semen or use artificial insemination shall provide the
society with all the information as described in the appropriate
artificial insemination form. The straw identity cover is to be supplied
to the Registration Secretary when registering kids from artificial
insemination.
d)
The society reserves the right to reject an
application.
e)
All procedures will comply with current
legislation
8.
Rules regarding Embryo transplant.
a)
All donors and sires shall be registered
with the society prior to entering an embryo transplant programme.
b)
The Secretary of the Boer Goat Society shall
be informed of the member’s intention to embryo transplant in writing 21
days prior to entering an embryo transplant programme
c)
Any member making an application for embryo
transplant shall provide the society with a copy of all the information
as described in the appropriate embryo transplant form
d)
Before entering an embryo transplant
programme ALL donors must have produced at least one live kid by natural
methods and the said kid has been registered with the society.
e)
The society reserves the right to reject an
application.
9.
Rules regarding the import of Frozen
Embryos and semen
a)
Members wishing to import frozen embryos
shall make an application in writing at least 21 days prior to the
import of such embryos.
b)
Any members making an application to import
frozen embryos shall provide a copy to the society of all the
information as described in the appropriate frozen embryo form. This
application is to include the certificates of percentage and pedigree of
the donor goat.
c)
The society reserves the right to reject an
application. |
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